Обязанности:
Administrative specialist Responsibilities: 1. Administrative functions Handling incoming calls, visitors greeting, driver's work coordination; Courier, post office, delivery arrangements; sorting and distributing incoming post; Order stationary, water, furniture and other goods for office needs; Purchase Orders preparation for weekly payments and assistance to accounting department in requesting and receiving the necessary financial docs; Interacting with the cleaning service, the administration of the business centre, and other third-party organizations for maintaining proper office function and keeping the office in perfect order; Collaboration with vendors (conducting new Agreements and prolongation of the existing ones including the process of tender and internal approval process); Assistance to General Director (expat) upon request or demand (preparing migration docs; work permit and visa prolongation; handling rental issues, not frequent families requests, providing translation support, transportation arrangements); Liaising with colleagues and external contacts to book travel and accommodation, assist with Visa, etc.; Interacting with service organizations and suppliers for various office needs, improve office environment by making it more comfortable for colleagues; Conducting business correspondence in English with colleagues from different departments on various issues; preparing necessary reports upon demand. 2. HR functions: Communication with Head Office on HR questions (providing necessary data upon request; participation in regular HR meetings, working with company HR and trainings platforms as an Admin); HR documentation (to maintain HR documentation and payroll process, (hiring & firing process, orders, timesheets, vacations and etc...) Labour protection (documentation and training) Performing new staff adaptation procedures, providing support to newcomers; Making organizational announcements for employees; updating and distributing company documents templates and policies; Organizing and coordinating business meetings, corporate events; 3. Other functions: Communication with Help Desk for IT support and PC/equipment orders; Working on company project for web site modernization and improvement being a Key user and responsible person for Russian web page; Requirements: Previous relevant work experience; High education; Fluent written and oral English; 1C ZUP – user in HR part. Good knowledge of MS Office software; Pleasing Personality; Good communication and strong interpersonal skills including excellent telephone manner; Attention to details; Ability to handle with multitasking and being self-organized; Team orientation. Work conditions: Employment in line with Russian Labor Law; The level of remuneration will be discussed individually; Good career experience in international company; Friendly environment; Voluntary Medical and Accidental insurance; Meal allowance; Corporate SIM-card; Comfortable office in Moscow Business Center "Moscow City".Похожие вакансии
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